We take your privacy very seriously therefore we urge you to read this policy very carefully because it contains important information on:
- who we are
- how and why we collect, store and use your personal information
- your rights in relation to your personal information, and
- how to contact us and supervisory authorities in the event you have a complaint.
Who we are
Y2K Promotions collect, use and are responsible for certain personal information about you.
When we do so we are regulated under the General Data Protection Regulations which apply across the European Union (Including the United Kingdom) and we are responsible as 'controller' of that personal information for the purposes of those laws.
Personal information we collect and use
Y2K Promotions collects the following personal information that you provide to us:
Contact Telephone Numbers
Examples of when we collect this information include:
We receive, collect and store and store any information you enter on our website or provide us with in any other way. We may use software tools to collect and measure session information, including page response times, length of visits to certain pages, page interaction information and methods used to browse away from the page. We also collect personable identifiable information (including name, email communications, comments, feedback and personal profile.
Cookies and similar technologies
A cookie is a small text file which is placed onto your computer or electronic device when you access our website. Similar technologies include web beacons, action tags, local shared objects ('flash cookies') and single pixel gifs. Such technologies can be used to track users actions and activities, and to store information about them. We use these cookies and/or similar technologies on this website.
Traffic Data/Location Data
This information helps us build a profile of our users. Some of this information may be aggregated or statistical, which means that we will not be able to identify you individually.
In addition it should be noted that in some cases our cookies or similar technologies may be owned and controlled by third parties who will also collect information about you.
You can opt-out of using cookies at any time or you can set your browser to not accept cookies and the websites below tell you how to remove cookies from your browser. However some of our website feature may not function as a result.
How we use your personal information
If you contact Y2K Promotions through our contact page (featured on the website) we will respond to this enquiry only, the information will only be relevant to the information that you require.
How long will your personal information be kept
We will hold personal information for the following reasons/periods:
- We hold information securely for office use only and to actively manage current representations, representation is usually on a rolling basis and is therefore held for the time the individual is represented by Y2K Promotions, this information is provided freely and representation can be discontinued at anytime via email to the office.
Personal information in relation to payments made are held securely for 6 years to satisfy UK tax law.
These periods are no longer than necessary in each case.
Reasons we collect and use your personal information
We rely on the following as the lawful basis on which we collect and use your personal information:
Legitimate Interests relied upon are as follows:
Information provided by Y2K Promotions to any client/casting director is by consent and will include images and stats (measurements) these are provided to potentially secure both castings and/or bookings for the individual.
Information pertaining to a minor, if they secure a booking will also include parental/chaperone details and identification, this information is only provided to a council or court and is a legal requirement by The Children and Young Persons Acts 1933 and 1963 and The Children (Performances) Regulations 2014.
Further information may be shared by consent only with a verified client or casting director and only in relation to contracts or call sheets.
Keeping your information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in any unauthorised way. We limit access to your personal information to those who have a genuine reason to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We will also use technological and organisational measure to keep your information secure.
We are certified to ISO 27001, this family of standards helps us to manage your information and keep it safe and secure.
We also have procedures in place to deal with any suspected data security breech. We will notify you and any applicable regulator of a suspected security breech where we are legally required to do so.
What rights do you have?
Under the General Data Protection Regulation you have a number of important rights free of charge,
In summery, those include rights to:
- fair processing of information and transparency over how we use your personal information.
- access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address
- require us to correct any mistakes in your information which we hold
- require the erasure of personal information concerning you in certain situations
- object at any time to processing of your personal information concerning you for direct marketing
- object to certain other situations to our continued processing of your personal information
- otherwise restrict our processing of your personal information in certain circumstances
If you would like to exercise any of these rights please:
Email, call or write to us
Let us have enough information to identify you
Let us have proof of your identity (a copy of your driving license, passport or a recent credit card/utility bill)
Let us know the information to which your request relates.
If you have any questions about this policy or the information we hold about you, please contact us by:
or telephone: 07974 511 419
Calls will be answered Monday-Friday
Our data protection officer is Claire Daniels